Every day, your teams spend valuable time managing a multitude of gift vouchers and other prepaid titles from different issuers. On top of that comes the complexity of handling both paper and digital formats.
The result? A heterogeneous, time-consuming, and error-prone flow. Between manual data entry, preparing deposit slips, and sending them to issuers, valuable hours are lost. Reporting often ends up incomplete or delayed. This situation also exposes retailers to fraud and financial losses, directly impacting cash flow.
In this article, we’ll explore the main challenges faced in stores. We’ll then show how Easy2Play centralizes and automates prepaid title management to deliver fast, reliable, and secure reporting.
The daily challenges of managing gift vouchers in-store
Managing multiple issuers
A point of sale today has to manage multiple types of prepaid titles from different issuers.
Among these titles, some may not be accepted by the retailer, which can:
- Complicate in-store verification
- Increase waiting times for customers
- Raise the risk of accepting an incorrect title
This situation can lead to rejected reimbursements or penalties.
Each type of prepaid title comes with its own rules for data entry and submission, making management even more complex.
Fragmented payment flows and errors
Without a centralized tool, management relies on manual processes:
- Deposit slips prepared by hand
- Titles incorrectly entered or recorded twice
- Inconsistencies that are hard to spot before sending to issuers
These errors impact accounting and result in a significant loss of time for your teams.
Incomplete reporting
Getting a comprehensive, real-time view of prepaid titles collected in-store is almost impossible.
Data is fragmented, compiled late, and often incomplete.
As a result, management lacks the visibility needed to effectively oversee cash flow.
Common errors and their consequences
Retailers regularly face the same challenges
- Incomplete or incorrect deposit slips → titles rejected by issuers.
- Expired or non-compliant titles accepted at the till → financial loss.
- Discrepancies between the till and back-office → accounting mismatches.
The consequences are direct
- Loss of productivity in stores and at headquarters
- Increased risk of accounting errors during audits
- Cash flow affected by unredeemed titles
Simplify your prepaid title management today
Discover how Easy2Play centralizes your flows, eliminates errors, and frees up your teams.
Centralizing your gift vouchers has become essential!
Most retailers still try to manage these flows using manual solutions (Excel spreadsheets, physical counts, double entry). But these methods quickly show their limitations: they are time-consuming, unreliable, and unsuitable for handling large volumes.
Centralization allows you to:
- Gain better visibility over cash flow
- Consolidate all flows into a single dashboard
- Standardize processes
- Ensure data accuracy and secure submissions
It’s also a way to give your in-store teams back their time, allowing them to focus on the customer experience.
The Easy2Play solution centralizes and automates your gift vouchers
With Easy2Play, managing prepaid titles becomes simple and secure.
- Single dashboard: centralizes all titles collected at the till.
- Automatic reporting: generates and sends deposit slips to issuers without manual handling.
- Back-office integration: directly synchronizes with your POS or ERP system → no more double entry.
- Full traceability: precise tracking of each title, from collection at the till to submission.
Benefits for your teams:
- Time savings: reduces repetitive tasks with automated data entry.
- Increased reliability: deposit slip errors nearly eliminated.
- Instant visibility: real-time access to flows collected in-store.
Concrete use case
Let’s take the example of a national retailer with 50 stores.
Before Easy2Play:
- Each store prepared deposit slips manually.
- The back office spent several hours per week consolidating the data.
- Data entry errors regularly led to accounting discrepancies.
After Easy2Play:
- All prepaid titles are centralized in a single dashboard.
- Deposit slips are generated automatically and sent to issuers.
- The back office has access to reliable, real-time reports.
Result: 70% time saved on management tasks and almost complete elimination of deposit slip errors.
Centralize to better manage your gift vouchers
Managing prepaid titles in-store is too often seen as a constraint. Yet by centralizing and automating your flows, you can turn this obligation into a lever for efficiency, reliability, and financial performance.
Easy2Play is already used by 25,000 points of sale and handles over €1 billion in flows each year. Your teams gain peace of mind, save time, and enjoy full visibility.
FAQ – Frequently Asked Questions
How can I efficiently manage gift vouchers at the till?
With Easy2Play, cashiers scan the titles directly. The system automatically integrates them into the dashboard, performs automatic checks to verify validity and compliance, and eliminates double entry.
How can I avoid errors in prepaid title deposit slips?
Automatic generation of deposit slips removes the risk of human errors. Data is consolidated and validated from the moment of entry.
Why use specialized software instead of Excel?
A spreadsheet cannot reliably track, consolidate, and secure flows. Easy2Play is designed to handle large volumes while integrating seamlessly with your existing systems.
Is Easy2Play compatible with my POS system?
If not, our project and technical teams can support a certified integration. Thanks to our APIs, Easy2Play can connect to your POS through a simple implementation.
